Event
Management is an integral
part of the hospitality
business, where meetings,
seminars and dinner
functions require close
attention to diverse
customer demands. Planning
and co-ordination of
the property services
and resources are crucial
for staging such events
and necessitate access
to detailed information
including dissemination
to the respective departments.
momentohs®
Event Management (EM)
is an automated module
that manages all aspects
of events, from planning
and resource management
to venue scheduling,
staff allotment, invoicing
and reservation of guest
rooms (including group
blocking). The module
is designed specifically
to suit the needs of
a banquet and catering
department, either as
a stand-alone business
or as part of a larger
property. Integration
with momentohs®
Front Office, Food and
Beverage and Financial
modules makes the entire
process smooth and hassle-free.
This module has
built-in suggestive
selling capabilities
to determine function
rooms' maximum yield
and maximum usage, most
popular seating setups,
assign seating by table
or seat number, guest
registration, and many
more features to conduct
a successful event.
momentohs®
EM facilitates meeting
demands of internal
and external catering
by automatically generating
the Banquet Event Orders
(BEO). In addition to
a simplified replication
of recurring events.
BEO can be automatically
e-mailed or faxed from
the system effortlessly.
EM is also suitable
for single medium-size
convention and exhibition
centres, which are ancillary
to the hotel/resort
property.
momentohs®
EM can also be integrated
with public displays
and in-room interactive
TV to broadcast event
programmes and promotions
(optional).
- Maintenance of
reservations for venues
- Ability to request
products and services
associated with a
particular booking
- Management of customised
events
- Creation of detailed
agendas of activities
taking place in multiple
locations
- Allocation of individual
pricing structures
for any additional
products and services
offered through these
event bookings
- Event setup design
using MS Visio
- Creation of proposals
and follow-up based
on cut-off date
- Planning
of special occasions,
conferences or corporate
events. Any event
can be planned accurately
to the finest detail,
thereby minimising
the amount of paperwork
required during the
planning stage
- Generation
of a clear overview
of all scheduled events
including such details
as the number of staff
required, venue setup
needs, particular
event requirements
and resource allocation
- Coordination
between the Event
Management module
with the Front Office
module that enables
hotel room and event
venue bookings in
one single reservation
transaction
- Coordination
between the Event
Management module
with the Food &
Beverages module,
which seamlessly addresses
the Food and Beverage
needs of an event
- Management of event
reservations as well
as event inventories
for all listed venues
- Venue selection
using a variety of
criteria such as the
number of staff required
per event
- Comprehensive event
view using an event
calendar on a weekly
or monthly basis at
the click of a button
- Both labour and
material needed to
fulfil an event booking
can be allocated based
on availability
- Over-bookings made
for similar resources
for events staged
at the same time at
different venues within
the property can also
be controlled
-
Enable accurate follow-up
of any event related
tasks
- Schedules
can be prepared per
individual event or
group of events running
at the same time within
any given property
- A
detailed schedule
can be entered for
each event reservation,
thereby enabling tracking
of all the internal
hotel activities and
guest activities in
any given event
- Grouping
and filtering of internal
tasks can be used
to generate task lists
by department
-
Generate a consolidated
invoice at the end
of each event that
can be settled either
at the Front Office
or at the Back Office
depending on the guest
details and sufficient
credit
- Facility
to transfer outstanding
amount to Folio or
City ledger
- Drill
down to specific details
or view of the source
entry
- Bill
Transfer
- Generation
of AR Receipts and
Credit Note
- Receipts/Invoice
transfer from one
AR to another AR
-
Dynamic designing
of venue plans for
each events
- Event
Plan
- Venue
Plan
- Event
Inquiry
- Event
Calendar
- Customer/Group
contact maintenance
- Activity
Management
- Diary
Maintenance
- To-do
List
- User-wise
Dashboard
- All
the reports available
in single/multi-property
scenario
- Daily
transaction reports
- Cashier
Transaction/Summary
Statements
- List
for Menu, Venue, Labour,
Resource, Service
and Rental
- Event
Proposal/Reservation
list by status
- List
of cut-off dates for
events
- Revenue
Report by type
- Event
Detail with cost
- Guest
Room Control Log
- Lost
Opportunity Revenue
Report
- Event
Business/Function
Sheet
- Market
Segment Summary
- Event
Order
-
-
Multi-level Security
Management
- Audit
Trail
- Creation
of Users and Groups
- User
Programme Setup
-
End user can develop
new report with Crystal
Report Writer and
attach to other momentohs®
modules
- Screen/Report
Painter for formatting
vouchers/documents
- momentohs®
Report Designer for
the customisation
of native reports
Event
Planning, Guest Room
Reservation, Event Design,
Event Reservation, Event
Tracking, Event Calendar,
Venue Design and Planning,
Invoice, Reports, Admin
Tools and Security.
